REFERENCE FOR FILING TAXES

This is a general reference indicating who, what, when, and where to send it.

Type Of Business Entity	Forms Required	Purpose	When To File	Where To File
INCOME TAXES - Federal Only
Sole Proprietor	Form 1040 Schedule C	Report taxable income: Schedule included in individual income tax return	15th day of the fourth month after the end of the fiscal year	Internal Revenue Service Austin, Texas 73301
Partnership	Form 1065	Report taxable income: K-1 from the return to each partner to use for reporting on his or her individual tax return (Information return only); any taxes due are paid individually by partner	15th day of the fourth month after the end of the fiscal year	Internal Revenue Service Austin, Texas 73301
Corporation	Form 1120	Report taxable income	15th day of the third month after the end of the fiscal year	Internal Revenue Service Austin, Texas 73301
S-Corporation	Form 1120S	Report taxable income: K-1 from the return to each shareholder to use for reporting on his or her individual tax return (Information return only); any taxes due are paid individually by share holder	15th day of the third month after the end of the fiscal year	Internal Revenue Service Austin, Texas 73301
EMPLOYMENT TAXES
Quarterly Tax Estimates: Sole Proprietor Partnership	Form 1040 ES	May be required if not withheld through wage source during current tax year	Generally April 15, June 15 and Sept 15 of current tax year and Jan 15 of the following year	Internal Revenue Service P.O. Box 970001 St. Louis, MO 63197
Regular C Corporation	Federal Tax Deposit Coupon	Must estimate current earnings and pay quarterly	Quarterly, 15th day of the 4th, 6th, 9th and 12th month of the current fiscal year	No filing - Must deposit at authorized commercial bank on or before 2 PM
Payroll Taxes - Federal, State and Local: For all entities (sole proprietor, partnership, corporation)	Form 940	Federal unemployment tax	Annually, January 31	Internal Revenue Service Austin, TX 73301
	Form 941	Social Security and withholding income tax	Quarterly, due one month after the calendar quarter ends	Internal Revenue Service Austin, TX 73301
	Form W-2, W-3	Withholding information statement	Employee’s copy January 31	To respective employee
			Federal copy last day of February	Social Security Admin. Albuquerque Data Operations Center Albuquerque, NM 87180
	Form W-4, I-9	Employee records	Required to be on file
	Form TWC C-3, C-4 TWC Status Report	State unemployment tax - payroll taxes are required if you have at least one employee	Quarterly	Texas Workforce Commission Cashier P.O. Box 14907 Austin, TX 78714
Payroll Taxes - Non resident alien	Form 1042, 1042-S	Withholding for U.S. Source Income of foreign persons	Annually, March 15 of the year following	Internal Revenue Service Philadelphia, PA 19255
	Statement to Payee (can use 1047-S)	Foreign person’s U.S. Source Income subject to withholding	Copy to payee by March 15	To recipient
Independent Contractor and Other Non-employee Payments: For all entities (sole proprietor, partnership, corporation)	Form 1099	Information returns - various payments to individuals of $600 or more, including prizes, awards and other business payments	Copy to recipient January 31	To recipient
	Form 1096		Federal copy last day of February	Internal Revenue Service Austin, TX 73301
GENERAL BUSINESS TAXES
Franchise Tax (corporations and limited liability companies)	Texas Corporation Franchise Tax Report	Tax on privilege to do business measured by taxable capital or taxable earned surplus apportioned to state	Generally May 15 each year after the beginning of regular annual period	Comptroller of Public Accounts Austin, Texas 78744
Sales and Use Tax: State and local (sole proprietor, partnership, corporation)		Tax on sales of items collected from purchaser and remitted to the Comptroller	Usually monthly, due 20th of month following sales month; some filed quarterly or annually	Comptroller of Public Accounts Austin, Texas 78744
Business Property Taxes	Rendition Form	To report tangible personal property used to produce income	Between January 1 and March 31	Specific local county appraisal district

RESOURCES/ HELPFUL TIPS

Internal Revenue Service has many publications helpful to small businesses and also provides small business seminars.

Information on Seminars

512/499-5439

Business Tax Kit and Publications

800/829-3676

IRS General Information:

800/829-1040

Comptroller of Public Accounts

512/463-4600

800/252-5555

Texas Workforce Commission

101 East 15^th

Street Austin, TX 78778

New Employer Accounts

512/463-2731

Status of Accounts

512/463-2731